WEEKLY PROJECT CHECKLIST

This weekly checklist helps us track progress and communicate clearly with our clients.
Please tick the items that reflect the work completed or progressed for this project during the week.

Not every area will be relevant each time, focus only on what’s applicable.

Date

Designer

Project

GREETING + INTRODUCTION

A quieter week on the surface, with meaningful progress continuing in the background.

This week has been centred around behind-the-scenes progress, allowing us to carefully refine details and ensure everything continues to move forward smoothly.

This week has been a little quieter on the surface, with much of the work happening behind the scenes as we continue refining and coordinating the next steps.

We hope you’re having a lovely week. Here’s a little update on how things have been progressing.

Following on from our recent discussions, here’s a quick update.

Everything is moving along nicely, and we wanted to share a brief update.

Hope you're having a lovely week so far.

I'm looking forward to discussing the latest design with you

Other

SITE & PRELIMINARY WORKS

We’ve booked or coordinated the site survey.

We’ve reviewed survey information.

We’ve assessed site levels, orientation and access.

We’ve reviewed setbacks, overlays, planning requirements, existing conditions, constraints on site.

Starting initial planning.

Other

ARCHITECTURAL DESIGN - LAYOUT & FORM

INTERIOR DESIGN + SPATIAL PLANNING

We’re developing interior layouts across key areas.

We’re refining kitchen layout and functionality.

We’re working on bathroom and ensuite layouts.

We’re developing laundry and pantry layouts.

We’re refining built-in storage solutions.

We’re reviewing circulation and flow throughout the home.

We’re developing feature areas within the interior.

Other

MATERIALS + FINISHES

We’re refining flooring selections.

We’re compiling the finishes and materials palette.

We’re reviewing tile selections.

We’re sourcing stone and benchtop options.

We’re reviewing timber and possible veneer finishes.

We’re refining internal paint colours.

We’re refining external material selections.

We’re reviewing samples to ensure cohesion and longevity.

JOINERY + CUSTOM DESIGN

JOINERY & CUSTOM DESIGN

We’re developing joinery concepts throughout the home.

We’re developing joinery concepts throughout the spaces.

We’re refining kitchen joinery design.

We’re developing bathroom vanity designs.

We’re working on wardrobe and storage joinery.

We’re refining custom details and integrated solutions.

We’re reviewing appliance integration within joinery.

We’re refining joinery hardware selections.

Continuing with joinery design and refining the material palette.

DESIGN DEVELOPMENT + DOCUMENTATION

We’ve updated plans and layouts.

We’ve updated elevations and sections.

We’re refining technical design details.

We’re working on technical design details.

We’re coordinating drawings with consultants.

We’re preparing information suitable for builder review.

We’re reviewing constructability and build efficiency.

We have spoken to the builder about the preliminary plans

FURNITURE LIGHTING + STYLING

FURNITURE, LIGHTING & STYLING

We’re working on furniture layouts and planning.

We’re developing the lighting concept.

We’re researching feature and decorative lighting.

We’re reviewing tapware and hardware selections.

We’re selecting tapware and hardware selections.

We’re refining the overall styling direction.

We’re sourcing furniture and décor options.

We’re considering outdoor furniture and external spaces.

Other

3D MODELLING + VISUALISATION

We’re refining the 3D model.

We’re testing design options in 3D.

We’re developing visual representations of key spaces.

We’re reviewing proportions, scale and spatial feel.

We’re refining aesthetics, functionality & style.

We're looking forward to developing the 3D model so you can see your beautiful home come to life

Other

SUPPLIERS, COSTING & PROCUREMENT

We’ve contacted suppliers for information or pricing.

We’ve reviewed quotes or indicative costs.

We’ve checked lead times on key items.

We’re reviewing alternatives to align with budget and availability.

We’re ensuring selections align with the overall design intent.

Other

DECISIONS + NEXT STEPS

We're updating the changes you requested in your last email.

We're updating the changes we discussed .

We’re preparing for the next design milestone - the presentation.

We’re preparing for the next design milestone - our meeting with the builder.

We’re continuing to refine and progress the design.

We’re continuing to refine and progress the documentation .

We’re continuing to refine and progress the technical drawings.

We’re preparing for the next design milestone - the construction documents

Other

CONNECTION + RELATIONSHIP BUILDING

The layout is really starting to come together and the main living spaces are feeling beautifully resolved.

I loved our last meeting — it was such a great opportunity to really align on the direction of the design.

It was so lovely spending time with you and talking through the details together.

I’m so happy you had the chance to meet the team — it’s always nice to put faces to the names.

It was great hearing your thoughts and feedback, and it’s been invaluable in shaping the next steps.

Thank you for the clarity you shared — it’s helped us move forward with confidence.

We really enjoyed talking through the design with you and refining things together.

Other

REASSURANCE + PROGRESS CONFIDENCE

The design is progressing beautifully and feeling more resolved with each refinement.

Everything is moving along nicely and we’re very happy with how things are coming together.

The layout is really starting to come together and the main living spaces are feeling beautifully resolved.

The home is beginning to feel very cohesive, both spatially and aesthetically.

We’re in a really good place with the overall direction and flow.

The decisions made so far are working together seamlessly.

Other

MOMENTUM + FORWARD LOOKING

We’re really looking forward to progressing into the next stage.

The next stage will allow us to refine the finer details and elevate the design even further.

We’re excited to continue building on the foundation we’ve established.

The coming weeks will be focused on further refinement and detailing.

We’re in a great position to continue moving forward smoothly.

Other

DESIGN INTENT + THOUGHTFULNESS

We’ve been very mindful of ensuring each space feels considered, functional and timeless.

Every decision is being made with your lifestyle front of mind.

We’re carefully balancing aesthetics with practicality to ensure the home lives beautifully.

The design is starting to reflect a really lovely sense of calm and ease.

The flow between spaces is feeling natural and intuitive.

We’re confident the design will translate beautifully once built.

Other

COLLABORATION + CLIENT INVOLVEMENT

Your input has been invaluable in shaping the design.

The feedback you shared has helped refine the direction in a really meaningful way.

It’s been great collaborating with you and refining the design together.

Your vision is coming through clearly in the design now.

The conversations we had have really strengthened the overall outcome.

Other

TEAM PROCESS + TRANSPARENCY

The team has been working closely behind the scenes to progress the design.

We’ve had some great internal collaboration this week to refine key elements.

There’s been a lot of thoughtful work happening in the background to support the next phase.

The design team is very aligned on the direction moving forward.

Everything is tracking well internally as we continue to refine the details.

Other

QUIET WEEKS

Elaborative - QUIET WEEKS (STILL FEELS VALUABLE)

While this week has been more focused behind the scenes, it’s been an important part of the process.

A lot of quiet but meaningful progress has been happening to support the next steps.

This week has been about refining and consolidating rather than making visible changes.

These behind-the-scenes weeks are often where the design really strengthens.

It’s been a steady and productive week of refinement and coordination.

Other

GRATITUDE + CLOSING NOTES

Thank you, as always, for your trust and collaboration.

We love how engaged you are in the process.

It’s a pleasure working with you and bringing this home to life.

We’re really enjoying this journey with you.

Please don’t hesitate to reach out if anything comes to mind.

SIGNATURE CLOSINGS

GENERAL NOTES

General project notes

ADD ANY RELEVANT IMAGES OR FILES

File upload